Quotation Format for Event Management
Quote event planning with decoration, sound, lighting, photography and staffing as separate lines.
Use this format & download PDF Download Excel (.xlsx)
Sample quotation items
| # | Description | HSN/SAC | Qty | Unit | Rate (โน) | GST % | Amount (โน) |
|---|---|---|---|---|---|---|---|
| 1 | Venue decoration and staging | 9996 | 1 | Job | 60000 | 18 | 60,000.00 |
| 2 | Sound and lighting | 9973 | 1 | Job | 25000 | 18 | 25,000.00 |
| 3 | Photography and video coverage | 9983 | 1 | Job | 30000 | 18 | 30,000.00 |
| 4 | Event coordination staff | 9985 | 6 | Person | 1500 | 18 | 9,000.00 |
| Subtotal (before GST) | 124,000.00 | ||||||
Sample rates and codes are illustrative. Replace them with your own prices and verify HSN/SAC and GST rates for your products.
Standard terms for Event Management
1. Prices are valid for 15 days from the date of quotation.
2. 50% advance with the order and the balance on delivery or completion.
3. GST is charged as applicable.
4. Delivery or start date will be confirmed after the advance.
5. Any change in scope may change the price.
2. 50% advance with the order and the balance on delivery or completion.
3. GST is charged as applicable.
4. Delivery or start date will be confirmed after the advance.
5. Any change in scope may change the price.
Tips for a better event management quotation
- State the event date, time and venue on the quotation.
- Clarify cancellation and date-change terms.
- Mention the validity date clearly.
- List what is excluded to avoid disputes.
- Send the quotation as a PDF and follow up in 2โ3 days.