Quotation Format for IT Services
Quote websites, software, support and hosting with clear deliverables and a payment schedule.
Use this format & download PDF Download Excel (.xlsx)
Sample quotation items
| # | Description | HSN/SAC | Qty | Unit | Rate (โน) | GST % | Amount (โน) |
|---|---|---|---|---|---|---|---|
| 1 | Website design and development | 998314 | 1 | Job | 35000 | 18 | 35,000.00 |
| 2 | Annual maintenance and support | 998313 | 1 | Year | 12000 | 18 | 12,000.00 |
| 3 | Domain and hosting (1 year) | 998315 | 1 | Year | 3500 | 18 | 3,500.00 |
| 4 | Cloud setup and configuration | 998315 | 1 | Job | 8000 | 18 | 8,000.00 |
| Subtotal (before GST) | 58,500.00 | ||||||
Sample rates and codes are illustrative. Replace them with your own prices and verify HSN/SAC and GST rates for your products.
Standard terms for IT Services
1. Prices are valid for 15 days from the date of quotation.
2. 50% advance with the order and the balance on delivery or completion.
3. GST is charged as applicable.
4. Delivery or start date will be confirmed after the advance.
5. Any change in scope may change the price.
2. 50% advance with the order and the balance on delivery or completion.
3. GST is charged as applicable.
4. Delivery or start date will be confirmed after the advance.
5. Any change in scope may change the price.
Tips for a better it services quotation
- Define the deliverables, revisions included and timeline.
- Mention ownership of code and content after final payment.
- Mention the validity date clearly.
- List what is excluded to avoid disputes.
- Send the quotation as a PDF and follow up in 2โ3 days.